/Republic%20of%20the%20Philippines
Republic of the Philippines
EMBASSY OF THE PHILIPPINES
CANBERRA, AUSTRALIA
1 Moonah Place, Yarralumla, ACT 2600, Australia

Authentication / Legalization and Other Services

Phone No. +61.262732535 / 36 Ext. 233
Fax No. +61.262733984

I. Notarization/Consularization/Acknowledgement of a Private Document (affidavits, special powers of attorney, deeds, sworn statements, etc.)

All legal documents that will be used in the Philippines signed by its affiant/s or signatory/s in the presence of a Philippine consular official, with the individual/s declaring it to be her/his true voluntary act and deed, must be notarized by the Philippine Embassy. The notarized document will have a covering page, ACKNOWLEDGEMENT, with the red ribbon and Embassy seal. PERSONAL APPEARANCE OF THE SIGNATORY OR SIGNATORIES IS A REQUIREMENT FOR NOTARIZATION.

Requirements:

  1. Original and photocopy of the document/s to be acknowledged.
  2. Original and photocopy of valid identification with photograph and signature of the holder (e.g. passport, driver’s license or any other government-issued identification card). The identification must bear the name that appears on the document to be acknowledged.
  3. A non-refundable fee to be paid in cash or card (with 1.5% surcharge) or postal money order made payable to the “Philippine Embassy”. Refer to Schedule of Fees

However, in cases where affiant is unable to appear personally and sign the document/s in front of a consular official, the procedure for AUTHENTICATION will apply.

II. Authentication (School Records, Marriage/Birth/Death Certificates, etc.)

When an Australian official has notarized a document that will be used in the Philippines, the official character of the executing official must be verified both by the Australian Department of Foreign Affairs and Trade (DFAT) and by a consular officer of the Philippines. The authentication by a Philippine consular officer is necessary in order to give the service legal force and effect in the Philippines. The authenticated document will have a covering page, AUTHENTICATION, with the red ribbon and Embassy seal.

Authentication is done on the following documents:

A. Documents whose affiant cannot sign the document in the presence of a consular official:

Procedure:

  1. The original document should be notarized by an Australian Notary Public
  2. The duly-notarized document should then be submitted to the Authentication Unit of the Australian Department of Foreign Affairs and Trade (DFAT). For information on authentication performed by DFAT and its location, visit its website at www.dfat.gov.au
  3. The DFAT-authenticated document must be sent by post/mail to the Philippine Embassy at 1 Moonah Place, Yarralumla, ACT 2600, for final authentication.

    The Embassy assumes no responsibility for any delay loss or damage in the mail or while the documents are in custody of the courier service. The applicant should note the tracking numbers of all envelopes used and submitted.

The Embassy’s authentication constitutes the final procedure before the subject document could have legal force and effect in the Philippines. Following are the requirements:

a. Original and photocopy of the document
b. A non-refundable authentication fee to be paid in cash or card (with 1.5% surcharge) or postal money order made payable to the “Philippine Embassy” Refer to Schedule of Fees
c. A self-addressed Express Post or Registered Post envelope (must be of appropriate size to carry the document), if the request for authentication is lodged by mail to the Philippine Embassy at 1 Moonah Place, Yarralumla, ACT 2600. Alternatively, applicants may arrange for the return of the processed document through courier service (e.g. DHL, TNT, FedEx).

B. Documents that are issued by a government agency, corporate office, bank, or institution.

Procedure:

  1. The document must first be authenticated by the Australian Department of Foreign Affairs and Trade (DFAT). For information on authentication performed by DFAT and its location, visit its website at www.dfat.gov.au
  2. The DFAT-authenticated document must be sent by post/mail to the Philippine Embassy at 1 Moonah Place, Yarralumla, ACT 2600, for final authentication.

    The Embassy assumes no responsibility for any delay loss or damage in the mail or while the documents are in custody of the courier service. The applicant should note the tracking numbers of all envelopes used and submitted.

The Embassy’s authentication constitutes the final procedure before the subject document could have legal force and effect in the Philippines. Following are the requirements:

a. Original and photocopy of the document
b. A non-refundable authentication fee to be paid in cash or card (with 1.5% surcharge) or postal money order made payable to the “Philippine Embassy” Refer to Schedule of Fees
c. A self-addressed Express Post or Registered Post envelope (must be of appropriate size to carry the document), if the request for authentication is lodged by mail to the Philippine Embassy at 1 Moonah Place, Yarralumla, ACT 2600. Alternatively, applicants may arrange for the return of the processed document through courier service (e.g. DHL, TNT, FedEx).

PROCESSING TIME:

  • Regular processing is three (3) business days upon receipt of complete requirements.
  • Expedite processing is within 24 hours upon receipt of complete requirements. Expedite fee will apply.

Related links:
Passport
Visa
Dual Citizenship
Report of Birth
Report of Marriage
Schedule of Fees